Job Title:
HUMAN RESOURCES ASSISANT
Job Description:
POSITION SUMMARY
An employee in this class is responsible for facilitating management by attending to a variety of administrative duties, which is necessary to ensure a smooth workflow. Details include the coordination of office services such as budgetary requests, records control, manuals, and policies, procurement and simplification of reporting procedures. Work requires the use of considerable initiative and judgment. Direction is received from a higher-level officer who reviews work through written reports and results achieved.
POSITION RESPONSIBILITIES/DUTIES
1. Serves as an integral member of the office management team to provide substantive technical administrative supports in decisions affecting activities supporting program efforts.
2. Helps to identify, analyze and develop administrative policies and procedures for effective administrative operation.
3. Prepares work plans and schedules, and assists in identifying regulations and policies
4. Studies departmental operational methods and makes recommendations to section head/supervisor, in order to improve work-flow, simplify reporting procedures or implement cost reduction.
5. Collects information on administrative problems; analyzes findings, makes reports of practical solutions.
6. Collects data for analysis and trends; Helps to prepare reports including observations, conclusions, and recommendations.
7. Reviews all correspondence relating to agency operations.
8. Coordinates collection and preparation of operating reports such as time and attendance records, budgetary expenditures and other statistical data.
9. Complies data for periodic and special reports.
10. Performs other related duties as required.
REQUIRED QUALIFICATIONS
1. Must have an Associate degree in Business Administration, bachelor degree is preferred.
A minimum of 4 years of professional experience in managerial experience dealing with personnel, procurement and budgetary matters. Or have a minimum of 20 college credits and at least seven (7) years considerable experience in public or business administration, personnel, budgeting or procurement, which includes at least one year experience as an Administrative Officer III or related capacity.
2. Must possess and demonstrate a high degree of leadership, organizational ability, and communication skills.
REQUIRED KNOWLEDGE/SKILLS/ABILITIES
1. Knowledge of the policies, procedures, rules and regulations that apply to the practice of Administrative Assistant in an inpatient care setting.
2. Knowledge of the principles and practices of public administrative/ business administration.
3. Knowledge of analytical and grammatical skills necessary to communicate effectively, verbally and in writing.
4. Knowledge of basic reporting and census management.
5. Skilled in maintaining records and helping to prepare reports.
6. Ability to (or possess the skill level to gain ability to) define problems, collect data, establish facts, and help draw valid
conclusions; also apply mathematical concepts such as fractions, percentages, ratios, and proportions to practical
situations.
7. Familiarity with spreadsheet and overall computer skills.
8. Ability to work with a wide variety of professionals and staff engaged in the delivery of health care services.
9. Ability to gain the confidence and respect of the public to be served.
10. Ability to work well independently.
11. Ability to exercise resourcefulness in meeting new problems.
12. Organizational, multi-tasking, and time management skills are essential.
13. Ability to work in a highly visible position undergoing significant changes with multiple constituents, each with
demands exceeding resources.
14. Ability to recognize and maintain confidentiality.
WORKING CONDITIONS
Work in a climate-controlled and well-lighted environment with a smoke-free policy. Employee will work in an office and throughout the building daily. Has Category 1 risk of exposure to infectious diseases, but receives training in hand hygiene practices, Universal Precautions and has access to personal protective equipment if direct exposure is anticipated; is subject to interruptions and noise daily.
